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Full text of "Rules of order"

SAN FRANC SCO PUBLIC LIBRARY 



3 1223 06957 7907 



MUNICIPAL TRANSPORTATION AGENCY 
BOARD OF DIRECTORS 



RULES OF ORDER 



Adopted March 7, 2000 



is 




San Francisco Public Library 

Government Information Center 
San Francisco Pubfic Library 
100 Larkin Street, 5th Floor 
San Francisco, C A 94102 



REFERENCE BOOK 

Not to be taken from the Library 



RULES OF ORDER 



DOCUMENTS DEP7\ 
MAR 2 9 2000 



MUNICIPAL TRANSPORTATION AGENCY SAN FRANCISCO 

BOARD OF DIRECTORS PUBLIC LIBRARY 

CITY AND COUNTY OF SAN FRANCISCO 



ARTICLE 1 - NAME 

Section 1. The name of this board shall be the "Municipal Transportation Agency Board 
of Directors." 

ARTICLE 2 - OFFICERS AND APPOINTMENTS 

Section 1. Officers. The officers of this board shall be a chairman and a vice-chairman. 
At the first regular meeting of the board after the 1 5th day of January each year, the 
members of the board shall elect from among their number a chairman and a vice- 
chairman of the board. 

Section 2. Director of Transportation. The board of directors shall appoint a director of 
transportation who shall serve at the pleasure of the board. The director shall be 
employed pursuant to an individual contract with his or her compensation being 
comparable to the compensation of the chief executive officers of U.S. transportation 
agencies which most closely resembles the Municipal Transportation Agency in size, 
mission and complexity. 

Section 3. Board Secretary. The board shall appoint a board secretary to manage the 
affairs of the directors and who shall serve at the pleasure of the board. The board 
secretary shall affix his or her signature to each contract, lease or permit approved by 
the board attesting and certifying to approval by the board. 

ARTICLE 3 - POWERS AND DUTIES OF OFFICERS 

Section 1 . Chairman. The chair shall preside at all meetings of the board, shall 
preserve order and decorum, shall decide all questions of order subject to appeal to the 
board by any member, and shall appoint any and all committees of the board. The 
chair shall have the right to participate in the proceedings of the board, including the 
right to make and second any resolution or other motion, and may speak to points of 
order in preference to the other members. 



Section 2. Vice-Chairman. In the absence of the chairman, the vice-chairman shall 
preside. In the absence of both the chair and the vice-chair, the members shall select 
by motion a member to preside over the meeting. 

ARTICLE 4 - MEETINGS 

Section 1 . Regular Meetings. The board shall hold a regular meeting in the chambers 
of the Municipal Transportation Agency Board of Directors in City Hall at 5:00 p.m. 
every first and third Tuesday. 

Section 2. Special Meetings of the Board. Special meetings of the board may be 
called at any time by the chairman or by a majority of the members of the board by 
delivering written notice to each member of the board and to the local media who have 
requested such notice in writing. 

Such notice must be delivered at least 72 hours before the time of such meeting as 
specified in the notice. 

The call and notice shall specify, the time and place of the special meeting and the 
business to be transacted. No other business shall be considered at such meetings by 
the board. 

Each special meeting shall be held at the regular meeting place of the policy body 
except that the policy body may designate an alternate meeting place provided that 
such alternate location is specified in the notice of the special meeting; further provided 
that the notice of the special meeting shall be given at least 15 days prior to said 
special meeting being held at an alternate location. This provision shall not apply 
where the alternative meeting location is located within the same building as the regular 
meeting place. 

Section 3. Open and Public Meetings. All meetings of the board shall be open and 
public, and all persons shall be permitted to attend any meeting of the board. 

Section 4. Closed Sessions. The board may, with appropriate notice, meet in closed 
session to consider and act upon matters authorized by the Ralph M. Brown Act and 
the San Francisco Sunshine Ordinance. The secretary shall record any decisions 
made in the closed session. Any action taken in closed session shall be announced as 
required by law. After every closed session, the board must by motion and vote in open 
session elect either to disclose no information or to disclose part or all of the information 
discussed in the closed session. 



Section 5. Quorum. A quorum for the transaction of official business shall consist of a 
majority of all the members of the Municipal Transportation Agency Board, or four (4) 
members thereof. In the absence of a quorum, the board may adjourn or may 
reschedule the meeting to a specific date and time. 

Section 6. Order of Business. The order of business shall be as follows: 

1 . Call to Order 

2. Roll Call 

3. Approval of Minutes 

4. Communications 

5. Board of Director's Old and New Business 

7. Director's Report 

8. Citizen's Advisory Council Report 

9. Public Comment 

10. Calendar Matters 

11. Adjournment 

i 
Section 7. Public Comment. Every calendar for regular and special meetings shall 
provide an opportunity for members of the public to directly address the board on items 
of interest to the public that are within the subject matter jurisdiction of the board. 

Section 8. Cancellation of meetings. If a recommendation is made by the Director of 
Transportation or board secretary that a meeting be canceled or changed, the 
chairman, or a resolution adopted by a majority of the board may cancel the meeting. 
In the event of a meeting cancellation, the board secretary shall inform the board and 
shall post a notice of cancellation. 

Section 9. Temporary Meeting Place-Emergency. In case of emergency, the board 
shall designate some other appropriate place as its temporary meeting place. 

Section 10. Meetings for the Revision of Rates, Charges or Fares. Before adopting or 
revising any schedule of rates, charges or fare, the board shall publish in the official 
newspaper of the City and County for five days notice of its intention to do so and shall 
fix the time for a public hearing or hearings thereon, which shall be not less than fifteen 
days after the last publication of said notice, and at which any person may present his 
or her objection to or views on the proposed schedule of rates, fare or charges. 

Section 1 1 . Adjournment of Meetings. The board may adjourn any regular or special to 
a time and place specified in the order of adjournment. 



Section 12. Minutes of Proceedings. The secretary of the board shall audio record 

3 



each regular and special meeting. The secretary must record the vote on all 
resolutions, minutes and on all other questions and a draft of the minutes must be 
available for inspection and copying no later than ten working days after the meeting. 
The officially adopted minutes must be available for inspection and copying no later 
than ten working days after the meeting at which the minutes are adopted. 

ARTICLE 5 -VOTING 

Section 1. Vote Required. Except as otherwise herein provided, an affirmative vote 
of at least four members of the board shall be required for the passage of any . 
resolution, or for the passage of any other motion. 

Section 2. Excused from Voting. Each member present at a meeting of this board 
when a question is put shall vote for or against it, unless the member is excused from 
voting by a motion adopted by a majority of the members present. 

Section 3. Voting. A roll call shall not be interrupted, but a member may, prior to the 
calling of the roll, explain his or her vote, or file in writing an explanation thereof after 
the result of the roll call has been announced and recorded. 

ARTICLE 6 - PARLIAMENTARY PROCEDURE 

Section 1 . Rules of Debate. When a member desires to address the board, the 
member shall seek recognition, by addressing the presiding officer, and when 
recognized, shall proceed to speak, confining comments, to the question before the 
board. No discussion shall take place until a resolution or a calendared item has been 
introduced. 

Section 2. Privilege of Floor and Public Participation. The privilege of the floor shall be 
granted to any member of the public or officers of the city and county of San Francisco, 
or their duly authorized representatives for the purpose of commenting on any question 
before the board. 

Each person wishing to speak on an item at a regular or special meeting shall be 
permitted to be heard once per item for up to three (3) minutes. The presiding officer 
shall be the judge of the pertinence of such comments, and have the power to limit this 
privilege if in the presiding officer's opinion the comments are not pertinent to the 
question before the board or the comments are merely reiterative of points made by 
previous speakers. 

Section 3. Agenda Changes or Continuances. Any agenda change or continuance 
shall be announced at the beginning of the board meeting, or as soon thereafter as the 
change or continuance becomes known to the presiding officer. 



ARTICLE 7- RULES OF ORDER 

Section 1 . Adoption of Rules of Order. The adoption of the Rules of Order shall be by 
motion and shall require an affirmative recorded vote of a majority of the members of 
the board. When adopted, such Rules of Order shall remain in effect, unless 
suspended or amended as provided herein. 

Section 2. Suspension of the Rules of Order. Except for this rule and such other of 
these Rules of Order as are restatements of provisions of the charter, ordinances or 
resolutions of the Board of Supervisors, or other provisions of law, any of these rules of 
order may be suspended by the affirmative vote of the majority of the members of the 
board, provided that such suspension is entered upon the minutes of the board. 

A motion to suspend the rules is debatable. 

Section 3. Amendments to Rules of Order. An amendment to the Rules of Order 
may, after ten days' notice, be adopted by the affirmative vote of a majority of the 
members of the board. 



ADOPTED: March , 2000 



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